Administrative Feature
Visitor Management
Enhance Security & Streamline Visitor Handling
BeeVyuha™ Visitor Management System simplifies and automates visitor check-ins, tracking, and approvals, ensuring a secure and efficient visitor experience for institutions. It enhances front-office management by reducing manual effort while improving security and compliance.
Core Functions of Visitor Management
Visitor Pre-Registration & Check-In
Seamless visitor registration process to reduce wait times and enhance security.
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Pre-Registration for Visitors
Allow visitors to register in advance through web forms or mobile logins for faster approvals. -
Instant Walk-In Registration
Enable on-the-spot check-ins for unregistered visitors, capturing essential details like name, purpose, and contact number. -
Quick Check-In with ID Assignment
Issue temporary IDs (QR codes, barcodes, or printed badges) for verification and real-time tracking.
Visit Management & Tracking
Monitor visitor movement with real-time status updates and structured tracking.
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Categorized Visitor Management
Classify visitors as Parents, Vendors, Guests, or External Officials for streamlined handling.
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Live Visitor Status Updates
Track visit progress with statuses like Pending, Confirmed, Rescheduled, Checked-In, and Rejected for efficient oversight.
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Visit Duration & Staff Assignment
Log visitor entry/exit times and assign them to specific staff members for structured coordination.
Secure Check-Out & Visitor Logs
Ensure a smooth exit process with timestamped records and log management.
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Digital Check-Out System
Verify and record visitor exits in real-time, ensuring secure departures.
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Detailed Visitor History Logs
Maintain a comprehensive record of all visitor movements for audits and compliance tracking.
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Filterable Log Reports
Generate date-wise, category-wise, or status-based visitor reports for institutional review.
Temporary ID Card Management
Manage short-term access for visitors, students, or staff with secure ID issuance.
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Auto-Generated Temporary IDs
Assign QR/barcode-based temporary ID cards upon check-in for real-time tracking.
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ID Validity & Status Updates
Set expiration durations for issued IDs and ensure their return upon visitor check-out.
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Role-Based Access Control
Restrict visitor access to authorized areas based on assigned roles.
Key Benefits of Our Visitor Management System
Security & Access Control
Monitor visitor movement, validate check-ins, and restrict unauthorized access.
Advanced Visitor Approvals
Pre-register and approve visitors in advance to reduce front-office workload.
Seamless Check-In & ID Issuance
Generate instant visitor passes and temporary IDs for real-time tracking.
Real-Time Visitor Logs & Monitoring
Track visitor status and movements within the premises.
Audit-Ready Visitor Reports
Maintain visit records for compliance, analysis, and future reference.
FAQ
Frequently asked questions:
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How does Visitor Management improve institutional security?
It tracks visitor check-ins, assigns ID passes, and monitors real-time movements, ensuring a controlled and secure environment.
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Can visitors pre-register before arrival?
Yes, they can submit visit requests online through a web form or mobile login for faster approvals.
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Does the system support walk-in visitors?
Yes, it allows instant check-ins for unregistered visitors with on-the-spot form submission.
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How are visitor records stored and accessed?
All logs are securely maintained with filtering options for quick retrieval during audits or reviews.
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Can temporary ID cards be assigned to visitors?
Yes, the system issues temporary access cards that are tracked until returned upon check-out.
